Trucking Software That Integrates With QuickBooks: What to Check

Updated September 2026.

If your bookkeeper keys every invoice into QuickBooks a second time, that is the job a TMS integration removes. TransPlus exports customer invoices, driver settlements, carrier receipts and owner-operator pay from the load record to QuickBooks Desktop or QuickBooks Online, and exports customers and vendors with them. What does not post is the operational detail QuickBooks was never built for: the trip, the stops, the POD. This post covers what moves, what stays in the TMS, how the first sync is set up, and the two questions to ask any TMS vendor before you believe the QuickBooks logo on their website.

Many trucking companies run payroll, accounting, receipts and invoicing in QuickBooks®. If you are looking for trucking software that integrates with QuickBooks®, here is what the TransPlus integration moves, what it leaves in the TMS, and what to ask before you sign.

Benefits of Payroll and Accounting Software Integrations with TransPlus Fleet Manager 

TransPlus Fleet Manager is an intuitive and easy-to-use transportation management system that is geared toward freight companies that want to increase visibility of fleet operations, improve operational productivity, foster improved decision making based on Key Performance Indicators (KPI), and provide real-time shipping information to upgrade their level of customer service. 

TransPlus Fleet Manager comes in three plans, Lite, Standard and Enterprise, each adding features and users. Every plan, including Lite at $350 per month, comes with basic driver payroll, customer invoicing and accounting package integration, so the QuickBooks export is not an upsell.

How the TransPlus Fleet Manager QuickBooks Integration Works

Payroll and accounting are integral to the bottom line of any business and QuickBooks® is a valuable tool. Armed with TransPlus Fleet Manager and the QuickBooks accounting integration for your TMS (see all TMS integrations), you can integrate Intuit QuickBooks® Desktop and Intuit QuickBooks® Online applications. With this functionality, you will benefit from the automated export of receipts and invoices for customers, vendors, and carriers in addition to automated Owner Operator Payroll.

Here are just a few of the benefits you can expect with the TransPlus Fleet Manager Accounting Module with QuickBooks® integration:

• Reduced costs for accounting
• Fewer data entry errors
• Accurate payroll information
• Accurate invoicing information
• Integrates with QuickBooks® Desktop and QuickBooks® Online
• Integrates with Sage 50 and Sage 300

What Moves to QuickBooks, and What Stays in the TMS

Customer invoices, driver settlements, carrier receipts and owner-operator pay export from the load record to QuickBooks Desktop or QuickBooks Online, along with the customers and vendors they belong to. The trip, the stops, the POD and the rate history stay in the TMS, because QuickBooks is the ledger, not the dispatch board.

How the First Sync Is Set Up

Before the first sync, your customers, drivers, carriers, trucks and trailers are imported into TransPlus through TransPlus templates, guided by your named onboarding specialist rather than a ticket queue. Ask your onboarding specialist to walk through the first QuickBooks export with you before the first live batch, so the accounts each invoice and settlement posts to are the ones your bookkeeper expects. Onboarding takes 30 to 90 days depending on fleet size and data migration, and most Fleet Manager customers are live within 60 days, with a named onboarding specialist.

Two Questions to Ask Any TMS Vendor About QuickBooks

One: does it export to QuickBooks Desktop as well as Online, or is Desktop a file you download and import by hand? Two: do driver settlements and owner-operator pay post, or only customer invoices? Ask for both answers in writing.

Moving to TransPlus from another TMS? You can keep your accounting software. If you run Avaal today, our guide to switching from Avaal covers the move, including keeping QuickBooks®, Sage, and other accounting tools.

Eliminate the headaches of manual data entry and embrace efficiency with TransPlus Fleet Manager. The all-in-one transportation management system software platform provides solutions for your freight company.

Related: The Best TMS for Small Trucking Fleets: 7 Honest Picks for 2026

Are you tired of spending hours reconciling data between your trucking software and accounting system? TransPlus Fleet Manager with the integrated Accounting Module eliminates this burden by automating and integrating payroll software with your transportation management system and providing access to QuickBooks®. This integration saves you valuable time and minimizes the risk of errors, allowing you to focus on what matters most: running your trucking business. TransPlus Fleet Manager offers a powerful one-two punch: effortless data transfer with QuickBooks® integration and automated payroll processing for simpler operations. 

Contact TransPlus today to learn how TransPlus Fleet Manager can improve your trucking operations.